American States Utility Services Senior Account Analyst/Contract Administrator (4B.18) in BIG BEAR, California

Senior Account Analyst/Contract Administrator (4B.18)

Location: BIG BEAR, CA (BVES)

Pay range: 62,066-103,444

Job Code: 4B.18

Description

Position Definition: The Senior Account Analyst/Contract Administrator is responsible for managing all contract management activities to procure services in support of companywide plans, construction, and operational projects. This includes, but is not limited to, ensuring bidder adherence with pre-qualification requirements, confirming the list of bidders, overseeing the receipt of bids, assessing the compliance of bids with requirements, overseeing the award decision process, negotiating and finalizing the creation and execution of all contracts, and contract documentation. The Administrator also monitors contract performance in accordance with the GSWC’s internal audit controls, GSWC’s Procurement Policy, and GSWC’s Procurement Procedures and Processes.

Accountability: The position will also perform a variety of routine and complex activities in support of the Bear Valley Electric business units and may have specialized assignments in Utility Accounting and BVES financial report analyses. Typical duties include reviewing and tracking vendor and contract payments, gathering and analyzing BVES accounting data, preparing variance reports, tracking and reporting capital project budgets and expenses, organizing and maintaining files and verifying information and data for compliance with policy and procedures including Sarbanes-Oxley requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Assist in the development and implementation of contracting strategies that assure the objectives of specific programs, projects and broader company interests are achieved

  • Oversee the pre-qualified supplier and vendor list in the Company’s Vendor & Contract Management System (e-bid environment); identify and confirm the universe of potential bidders related to specific contract opportunities

  • Coordinate and participate in pre-bid conference meetings as needed; prepare and manage responses to bidder questions

  • Work with various departments to identify potential contractors, coordinate contractor pre-screening/prequalification processes and develop/maintain a database of qualified contractors.

  • Identify potential bidders and prepare bidder list recommendations for approval.

  • Ensure the selection of the appropriate standardized contract documents for each bid and when necessary, recommend the appropriate contract and/or agreement document to use for a particular procurement engagement

  • Assist with drafting Request for Bid (RFB) and other bid forms and ensure that all necessary bid request materials are completed in the e-bid environment

  • Provide contractual interpretations/reviews and advice to internal and external stakeholders as required

  • Issue appropriate awards, notifications and contracts

  • Ensure contract compliance through the active review of all certifications

  • and requirements in an e-bid environment

  • Coordinate and help resolve contractual claims, liens and disputes

  • Assist with record keeping and closeout activities for completed contracts; evaluate current contract status and related systems, facilitate the resolution of any outstanding contract items inhibiting contract close-out

  • Participate in recurring meetings with internal and external stakeholders regarding the details of new project work; review new project reports to facilitate knowledge-sharing

  • Ensure contract security and insurance documentation is submitted as required.

  • Coordinate contract closeout activities. Assure the legal and ethical standards of contracting are adhered to

  • Maintain a working knowledge of the construction industry including the local and national labor market place and labor relation issues

  • Assists in development of budgets

  • Provides training and acts as Subject Matter Expert in the District for all accounting software

  • Review or propose accounting treatment for routine transactions by applying generally accepted accounting principles, FERC regulations, and company accounting policies

  • Prepare monthly journal entries and supporting schedules

  • Reconcile general ledger accounts including Construction Work in Progress (CWIP) as requested

  • Monitor timely and accurate reporting of all CWIP & Fixed Asset activity ensuring the proper accounting treatment

  • Participate in System implementation and upgrade projects such as General Ledger, and Work Order & Asset Management systems

  • Provides general assistance with coordination, development and maintenance of General Rate Case studies, data requests, rate comparisons and other assistance as needed.

MINIMUM POSITION QUALIFICATIONS:

  • Bachelor’s Degree in Accounting, Business, or related discipline

  • Five years related experience in finance and/or accounting and business administration, reviewing, negotiating or administering terms and conditions of contracts.

  • Proven ability managing small to medium sized projects.

  • Demonstrated problem solving skills.

  • Proficient in the use of current computerized office equipment and software programs.

  • Knowledge of and experience with the JD Edwards accounting software and PowerPlan Asset Management package or similar enterprise software is a plus

  • Strong to excellent communication (both oral and written) and analytical skills.

  • Good presentation, leadership and management skills.

The responsibilities of this position will involve access to information that may be considered confidential, private and sensitive. Therefore, the individual filling this position will be required to both allow and pass a background check.

NOTE: Reasonable accommodations will be made to enable individuals with special needs to perform the essential functions.

May include but not limited to standing, climbing, walking, lifting, bending, pulling and/or pushing, grasping, reaching, stooping and crouching, sitting, typing, walking, reading, writing, color determination, speaking and listening for extended periods of time.